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Operations Coordinator (PC III)

Company: State of Massachusetts
Location: Taunton
Posted on: November 26, 2022

Job Description:

The Recovery from Addictions Program is seeking a dynamic, self-motivated and experienced individual, who will function as the Program Coordinator. The chosen candidate will coordinator essential tasks necessary to the day-to-day operation of the Recovery from Addiction Program to ensure effective operations and compliance with established standards, including but not limited to DMH, CMS, The Joint Commission, and SAMSHA. . In addition, the PC III will supervise staff responsible for Environmental Services; Vehicle Maintenance/Drivers; and Facility Management Operations Please Note: This position is 37.5 hours per week. The selected candidate will work 8:30am to 4:30pm Monday through Friday. The days off are Sunday and Saturday. Duties and Responsibilities (these duties and responsibilities are not all inclusive): * Provides direct supervision to Vehicle Maintenance/Drivers; Facility Management Operations. * Oversees and coordinates transport services and resolution of transport issues/concerns. * Submit work orders in Camis, track work orders and verify timely job completion. * Participate in TSH Environment of Care (EOC) meetings and advise the RAP Executive Committee of pertinent initiatives. * Represent EOC on the Infection Control Committee. * Participate in budget reviews and contract monitoring as determined by program need and conduct program evaluations in order to determine progress and effectiveness and make recommendations as needed. * Manages the MassCareers process for all new hires, including, but not limited to completes RTP, submits information to program manager and upon approval enters requisition in Mass Careers. Completes appropriate candidate dispositions and associated documentation related to the hiring process. * Assists with the coordination of the collection of performance evaluation documents for all Program staff. * Develops and maintains emergency response guidelines to ensure client and staff safety. Ensures that all program contact information is up to date. * Assist with the development of emergency/evacuation plans and procedures in accordance with the state and federal mandates. * Maintain the security system by assigning key badges and replacement to staff. * Assure the program is in compliance with Joint Commission Environment of Care and Life Safety standards, which includes collecting and maintaining relevant documentation. Participate in TSH emergency drills including mock situational drills and fire drills. * Required Qualifications:* * Communication of the English language and the ability to follow and provide both written and oral instructions and reports by using proper grammar, punctuation and spelling. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished; determining subordinates, training needs and providing or attaining for such trainings; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to establish and maintain harmonious working relationships with others. * Ability to deal tactfully with others. * Ability to adjust to varying or changing situations to meet emergency or changing program requirements. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. * Skilled in writing clearly and concisely as well as the ability to multi-task, maintain accurate records, work independently, or with teams, and the ability to prioritize work. * Provide assistance to persons of diverse backgrounds. * Ability to use Microsoft Office Suite, primarily Word, Excel and Access and other software programs necessary to support the Program. * Skilled in methods used in the preparation of reports, charts, graphs, and tables. * Ability to follow guidelines, procedures and make recommendations. * Exercises discretion in handling confidential information. _About the Recovery from Addictions Program (RAP):_ The Department of Mental Health (DMH) in collaboration with the Department of Public Health (DPH) Bureau of Substance Addiction Services operates a statewide Recovery from Addictions Program (RAP) for individuals civilly committed by the courts for substance use treatment for up to 90 days (Section 35 commitment). The program model will provide acute detoxification and early clinical stabilization services as we help clients develop community-based linkages to outpatient supports and substance use disorder treatment providers. The individuals treated within this program will be linked upon discharge to a range of services within the DPH continuum of care for substance use conditions. RAP provides administrative, medical, clinical, and non-clinical services. Its mission to provide quality client-centered care and recovery-oriented treatment. _DMH Mission Statement:_ The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research. _Pre-Hire Process:_ A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori and click on "Information for Job Applicants." Education, licensure and certifications will be verified in accordance with the Human Resources Divisions Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealths website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form. For questions, please contact Human Resources at (508) 977-3538. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.* II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.* III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: No substitutions will be permitted for the required (B) experience. _Comprehensive Benefits_ When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! *Executive Order #595:As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services* *Organization: Department of Mental Health *Title: *Operations Coordinator (PC III) Location: Massachusetts-Taunton-60 Hodges Avenue Requisition ID: 22000APL

Keywords: State of Massachusetts, Taunton , Operations Coordinator (PC III), IT / Software / Systems , Taunton, Massachusetts

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