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Medical Records Coordinator - Recovery from Addictions Program (RAP)

Company: CTI Education Group
Location: Taunton
Posted on: April 10, 2021

Job Description:

An Official website of the Commonwealth of Massachusetts Job Description - Medical Records Coordinator - Recovery from Addictions Program (RAP) (210002HW) Job Description Medical Records Coordinator - Recovery from Addictions Program (RAP) - ( 210002HW ) Description The Recovery from Addictions Program (RAP) operated by the Department of Mental Health (DMH) is seeking three (3)--self-motivated and organized individuals who will serve as--Medical Records Coordinators. The selected candidates will perform a variety of roles for the Medical Records Department including, but not limited to, answering phones, printing ID cards, admitting clients into the database, and analyzing inpatient and discharge medical records for compliance with RAP, Joint Commission and CMS requirements. The Medical Records Coordinator will also provide back up support to other office support staff. Please Note: This position is 37.5 hours per week. The selected candidate will work--Monday through Friday. The days off are Sunday and Saturday. Duties and Responsibilities (these duties are a general summary and not all inclusive):

  • Analyzes discharged medical records at prescribed time intervals to assure that all RAP, Joint and CMS certification documentation requirements are in compliance.
  • Drafts communications to staff and discipline chiefs to enlist cooperation in correction of documentation deficiencies.
  • Compiles and disseminates statistical information concerning medical record deficiencies and completes special research projects as needed.
  • Records medical dictation to provide a permanent, typed record of patient care; verifies patient information for accuracy and completeness.
  • Utilizes medical terminology, spelling and English language rules to the transcription and proofreading of medical dictation from originators with various languages/dictation styles.
  • Recognizes inconsistencies, discrepancies and inaccuracies in medical dictation while appropriately editing, revising, and simplifying wording.
  • Highlights reports requiring the attention of the supervisor or dictator.
  • Utilizes reference materials appropriately and efficiently to facilitate accuracy, clarity and completeness of--reports.
  • Assists with other medical record department functions including census reconciliation, data entry, record analysis, diagnosis coding, filing, monitoring--supplies and mail distribution.
  • Serves as backup to other office support staff as needed or in their absence. Required Qualifications:
    • Knowledge of the English language and ability to follow and provide both written and oral instructions and reports.--
    • Ability to proofread material for grammatical, spelling, punctuation and proper formatting.
    • Talent for establishing and maintaining harmonious working relationships, and dealing tactfully with others.
    • Familiarity with software applications such as Microsoft Office products (Word, Excel, Outlook) and database management software.
    • Skilled at writing clearly/concisely and maintaining accurate records.
    • Capacity to exercise discretion in handling confidential information. Preferred Qualifications:
      • Ability to perform a variety of job tasks simultaneously, and flexible to changing priorities and demands.
      • Ability to learn medical record coding systems.
      • Strong communication--and interpersonal skills.
      • Ability to apply knowledge of laws and regulations governing the release of confidential information and exercising sound judgment to assure that patients' rights are protected.
      • Capacity to sort documents alphabetically accurately and efficiently.
      • Talent for sensitivity to the cultural and diverse needs of consumers and staff.
      • Solid workload / time management and problem-solving skills; capacity to balance workload.
      • Given the population served, bilingual or multilingual fluency. About the Recovery from Addictions Program (RAP):
        The Department of Mental Health (DMH) in collaboration with the Department of Public Health (DPH) Bureau of Substance Addiction Services operates a statewide Recovery from Addictions Program (RAP) for individuals civilly committed by the courts for substance use treatment for up to 90 days ("Section 35 commitment").--
        The program model will provide acute detoxification and early clinical stabilization services as we help clients develop community-based linkages to outpatient supports and substance use disorder treatment providers. The individuals treated within this program will be linked upon discharge to a range of services within the DPH continuum of care for substance use conditions. RAP provides administrative, medical, clinical, and non-clinical services. Its mission to provide quality client-centered care and recovery-oriented treatment. DMH Mission Statement: The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research.
        --
        Total Compensation:
        As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:
        --- 75% state paid medical insurance premium
        --- Reasonable Dental and Vision Plans
        --- Flexible Spending Account and Dependent Care Assistance programs
        --- Low cost basic and optional life insurance
        --- Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
        --- 12--paid holidays per year and competitive Sick, Vacation and Personal Time
        --- Tuition benefit for employee and spouse at state colleges and universities
        --- Short-Term Disability and Extended Illness program participation options
        --- Incentive-based Wellness Programs
        --- Professional Development and Continuing Education opportunities
        --- Qualified Employer for Public Service Student Loan Forgiveness Program A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
        --
        Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.
        For questions regarding this requisition, please contact Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #2. Qualifications First consideration will be given to those applicants that apply within the first 14 days.

        Office Support Specialist I:

        Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in administrative work experience or (B) any equivalent combination of the required experience and the substitutions below:

        Substitutions:
        --
        I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.

        II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

        Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

        Educational substitutions will only be permitted for a maximum of two years of the required experience.

        An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. Primary Location : United States-Massachusetts-Taunton-60 Hodges Avenue Job : Administrative Services Agency : Department of Mental Health Schedule : Full-time Shift : Day Job Posting : Mar 29, 2021, 7:12:25 PM Number of Openings : 3 Salary : 45,858.28 - 64,092.86 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Joy Connell - 617-626-8133

Keywords: CTI Education Group, Taunton , Medical Records Coordinator - Recovery from Addictions Program (RAP), Healthcare , Taunton, Massachusetts

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