District Training Administrative Coordinator
Company: MASS
Location: Taunton
Posted on: June 23, 2022
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Job Description:
About MassDOT At MassDOT, transportation is not just about roads
and bridges, or trains and buses - it is about people. Our mission
begins with customers - individuals, businesses, municipalities,
and regional transit agencies. We support programs and projects
that deliver a high return on investment. MassDOT supports the
economic, quality of life, and environmental goals of the
Commonwealth. MassDOT's goal is to provide employees with greater
flexibility in when and where they work while continuing to execute
MassDOT's Safety and Customer Service Mission. Furthermore, MassDOT
will be doing our part to lead by example in reducing congestion
and greenhouse gas emissions by minimizing overall workplace
commuting travel during peak hours through telework and schedule
flexibility. This position has some degree of remote flexibility
once established in the role. The selected candidate will be
expected to follow a hybrid work model that consists of both
in-office and work from home days, subject to training related
requirements for in-person support. Position Summary Incumbents of
positions in this series coordinate and monitor assigned program
activities; review and analyze data concerning agency programs;
provide technical assistance and advice to agency personnel and
others; respond to inquiries; maintain liaison with various
agencies; and perform related work as required. The basic purpose
of this work is to coordinate, monitor, develop and implement
programs for an assigned agency. Duties and Responsibilities
Performs as Training Coordinator & Scheduler for the District,
including programs offered by MassDOT University, HRD, other
Commonwealth Agencies and external vendors, online webinars, and
training outside the District. Performs New Hire Orientations and
Exit Interviews; assists with the coordination of Intern/Co-op
programs, including orientations and intern presentation
coordination. Tracks new hire probationary memos for
coordination/submission to Human Resources in Boston. Coordinates
District's EPRS submissions at Stage A, B, and C; Ensures
completion for all District employees; Coordinates other required
HR submissions (Form 30's, etc.). Participates in hiring
interviews; assists in the preparation of Interview Recommendation
packages for submission to Boston HR/TA. Assists the District
Administrator and Asst. District Administrator with the creation,
tracking, and completion of staffing requisitions. Prepares monthly
staffing reports and correspondence for review and approval of the
District Administrator. Assists the District Administrator and
Asst. District Administrator with personnel related inquiries
regarding benefit programs and the retirement/resignation process;
prepares retiree congratulatory letters for DHD signature. Provides
other HR support, including but not limited to, Payroll
review/oversight and the worker's comp process. Participates in
switchboard/reception coverage as scheduled/requested. Assists with
special projects within the Division/District Headquarters.
Performs other duties as required. Qualifications Required at Hire:
Knowledge of the principles and practices of human resource
management, including behavioral techniques, planning, forecasting,
and organizational development. Knowledge of work simplification
methods. Knowledge of the methods used in the preparation of
charts, graphs, and tables. Knowledge of the methods of general
report writing. Ability to understand, explain and apply the laws,
rules, regulations, policies, and procedures governing assigned
unit activities. Ability to analyze and determine the applicability
of data to draw conclusions and make appropriate recommendations.
Ability to gather information by examining records, and documents
and by questioning individuals. Ability to assemble items of
information in accordance with established procedures. Ability to
determine proper format and procedure for assembling items of
information. Ability to maintain accurate records. Ability to
prepare and use charts, graphs, and tables. Ability to prepare
general reports. Ability to write concisely to express thoughts
clearly and to develop ideas in logical sequence. Ability to follow
written and oral instructions. Ability to give written and oral
instructions in a precise, understandable manner. Ability to
communicate effectively in oral expression. Ability to supervise,
including planning and assigning work according to the nature of
the job to be accomplished; the capabilities of subordinates and
available resources, controlling work through periodic reviews
and/or evaluations; determining subordinates' training needs and
providing or arranging for such training; motivating subordinates
to work effectively; determining the need for disciplinary action
and either recommending or initiating disciplinary action. Ability
to establish rapport with others. Ability to establish and maintain
harmonious working relationships with others. Ability to deal
tactfully with others. Ability to adjust to varying or changing
situations to meet emergency or changing program requirements.
Ability to exercise sound judgment. Ability to exercise discretion
in handing confidential information. Qualifications: First
consideration will be given to those applicants that apply within
the first 14 days. Minimum Entrance Requirements: Applicants must
have at least (A) three years of full time, or equivalent
part-time, professional, administrative, or managerial experience
in business administration, business management or public
administration the major duties of which involved program
management, program administration, program coordination, program
planning and/or program analysis, or (B) any equivalent combination
of the required experience and the substitutions below.
Substitutions: I. A Bachelor's degree with a major in business
administration, business management or public administration may be
substituted for a maximum of two years of the required experience.
II. A Graduate degree with a major in business administration,
business management or public administration may be substituted for
the required experience. III. A Bachelor's or higher degree with a
major other than in business administration, business management or
public administration may be substituted for a maximum of one year
of the required experience. Education toward such a degree will be
prorated on the basis of the proportion of the requirements
actually completed. Executive Order 595: As a condition of
employment, successful applicants will be required to have received
COVID-19 vaccination or an approved exemption as of their start
date. Details relating to demonstrating compliance with this
requirement will be provided to applicants selected for employment.
Applicants who receive an offer of employment who can provide
documentation that the vaccine is medically contraindicated or who
object to vaccination due to a sincerely held religious belief may
make a request for exemption. All job applications must be
submitted online through MassCareers to be considered. For
questions regarding the job posting, email
heather.sweeneydot.state.ma.us. For general questions regarding
MassDOT, call the Human Resources Service Center at 857-368-4722.
For a disability-related reasonable accommodation or alternative
application method, call ADA Coordinator, Heather Ulesoo (617)
851-9447. An Equal Opportunity / Affirmative Action Employer.
Females, minorities, veterans, and persons with disabilities are
strongly encouraged to apply.
Keywords: MASS, Taunton , District Training Administrative Coordinator, Administration, Clerical , Taunton, Massachusetts
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