District Training Administrative Coordinator

Company: MASS
Location: Taunton
Posted on: June 23, 2022

Job Description:

About MassDOT At MassDOT, transportation is not just about roads and bridges, or trains and buses - it is about people. Our mission begins with customers - individuals, businesses, municipalities, and regional transit agencies. We support programs and projects that deliver a high return on investment. MassDOT supports the economic, quality of life, and environmental goals of the Commonwealth. MassDOT's goal is to provide employees with greater flexibility in when and where they work while continuing to execute MassDOT's Safety and Customer Service Mission. Furthermore, MassDOT will be doing our part to lead by example in reducing congestion and greenhouse gas emissions by minimizing overall workplace commuting travel during peak hours through telework and schedule flexibility. This position has some degree of remote flexibility once established in the role. The selected candidate will be expected to follow a hybrid work model that consists of both in-office and work from home days, subject to training related requirements for in-person support. Position Summary Incumbents of positions in this series coordinate and monitor assigned program activities; review and analyze data concerning agency programs; provide technical assistance and advice to agency personnel and others; respond to inquiries; maintain liaison with various agencies; and perform related work as required. The basic purpose of this work is to coordinate, monitor, develop and implement programs for an assigned agency. Duties and Responsibilities Performs as Training Coordinator & Scheduler for the District, including programs offered by MassDOT University, HRD, other Commonwealth Agencies and external vendors, online webinars, and training outside the District. Performs New Hire Orientations and Exit Interviews; assists with the coordination of Intern/Co-op programs, including orientations and intern presentation coordination. Tracks new hire probationary memos for coordination/submission to Human Resources in Boston. Coordinates District's EPRS submissions at Stage A, B, and C; Ensures completion for all District employees; Coordinates other required HR submissions (Form 30's, etc.). Participates in hiring interviews; assists in the preparation of Interview Recommendation packages for submission to Boston HR/TA. Assists the District Administrator and Asst. District Administrator with the creation, tracking, and completion of staffing requisitions. Prepares monthly staffing reports and correspondence for review and approval of the District Administrator. Assists the District Administrator and Asst. District Administrator with personnel related inquiries regarding benefit programs and the retirement/resignation process; prepares retiree congratulatory letters for DHD signature. Provides other HR support, including but not limited to, Payroll review/oversight and the worker's comp process. Participates in switchboard/reception coverage as scheduled/requested. Assists with special projects within the Division/District Headquarters. Performs other duties as required. Qualifications Required at Hire: Knowledge of the principles and practices of human resource management, including behavioral techniques, planning, forecasting, and organizational development. Knowledge of work simplification methods. Knowledge of the methods used in the preparation of charts, graphs, and tables. Knowledge of the methods of general report writing. Ability to understand, explain and apply the laws, rules, regulations, policies, and procedures governing assigned unit activities. Ability to analyze and determine the applicability of data to draw conclusions and make appropriate recommendations. Ability to gather information by examining records, and documents and by questioning individuals. Ability to assemble items of information in accordance with established procedures. Ability to determine proper format and procedure for assembling items of information. Ability to maintain accurate records. Ability to prepare and use charts, graphs, and tables. Ability to prepare general reports. Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. Ability to follow written and oral instructions. Ability to give written and oral instructions in a precise, understandable manner. Ability to communicate effectively in oral expression. Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished; the capabilities of subordinates and available resources, controlling work through periodic reviews and/or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. Ability to establish rapport with others. Ability to establish and maintain harmonious working relationships with others. Ability to deal tactfully with others. Ability to adjust to varying or changing situations to meet emergency or changing program requirements. Ability to exercise sound judgment. Ability to exercise discretion in handing confidential information. Qualifications: First consideration will be given to those applicants that apply within the first 14 days. Minimum Entrance Requirements: Applicants must have at least (A) three years of full time, or equivalent part-time, professional, administrative, or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience. II. A Graduate degree with a major in business administration, business management or public administration may be substituted for the required experience. III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Executive Order 595: As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption. All job applications must be submitted online through MassCareers to be considered. For questions regarding the job posting, email heather.sweeneydot.state.ma.us. For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722. For a disability-related reasonable accommodation or alternative application method, call ADA Coordinator, Heather Ulesoo (617) 851-9447. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Keywords: MASS, Taunton , District Training Administrative Coordinator, Administration, Clerical , Taunton, Massachusetts